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Records Management - GRAMA

Request a Record

Online (sends request electronically to Salt Lake City department)

Click here to submit a request through Salt Lake City's Online GRAMA Request system.

 Or Mail, FAX or Hand-Deliver - hard copy

GRAMA Request Form (All departments EXCEPT Police Dept and Airport)

Police Dept GRAMA Form

Department of Airports GRAMA Form

Subject of the Record Release Form (Used for the release of private or protected records)

The City Recorder’s Office accepts requests for all departments (except Police).  You may also send your completed request form directly to the department. (Click here for the City Directory.)

Mail to:

Salt Lake City Recorder’s Office
451 S. State St. Room 415
P.O. Box 145515
Salt Lake City, UT 84114-5515

FAX to:

(801) 535-7681

Hand-Deliver to:

451 South State Street, Room 415
Salt Lake City UT

• Be specific in describing record – list dates, addresses, and if applicable, property address, permit number and parcel number.

• Include your name, address, telephone number and email address.

• For records that are private, protected, or controlled, and if you are not the subject of the record, submit a notarized release from the subject of the record or his/her legal representative.
   

GRAMA – the Records Law

The Government Records Access Management Act (GRAMA), Title 63G Chapter 2 of the Utah Code, is the records law for the State of Utah. GRAMA defines what a record is and establishes the criteria for accessing government records. Salt Lake City Corporation complies with GRAMA under Salt Lake City Code, Section 2.64.

What is a public record?

As defined in Utah Code Ann. § 63G-2-103, public record means a record that is not private, controlled, or protected and is prepared, owned, received or retained by the governmental entity. Records requested must be able to be reproduced from the original record.

What are private, controlled, and protected records?

A private record generally relates to an individual’s private interests and disclosure of such to the public would constitute a clearly unwarranted invasion of privacy. A record is considered “controlled” if it contains medical, psychiatric or psychological data about an individual. A protected record covers a variety of records some of which are trade secrets and information that would impair governmental procurement proceedings. For a detailed list, see Utah Code Ann. § 63G-2, Part 3.

Who can initiate a GRAMA request?

Any person can make a public records request. However, public disclosure is regulated by several different statutes dependent upon the record. If you are the subject of the record, you may be entitled to information not available to the general public.

What is the time limit for a response to a GRAMA request?

A governmental entity has ten (10) business days after receiving a written request to provide the record, deny the request, or notify the requester that it cannot immediately provide a response due to extraordinary circumstances. Extraordinary circumstances may require more processing time.

Media requests

The media is entitled to any record that is deemed to be a public record pursuant to Utah Code Ann. § 63G-2-301. A governmental entity has five (5) business days after receiving a written request to provide the record, deny the request, or notify the requester that it cannot immediately provide a response due to extraordinary circumstances.

Fee Schedule

Paper to paper copies	$ 0.10	Per page
Size C print	$ 1.25	Per drawing
Drawing to mylar	$ 5.50	Per drawing
Microfilm to paper	$ 0.10	Per page
Photograph	$ 5.00	Per photo
Traffic accident report	$ 5.00 no more than fee charged for similar report in the State of Utah	Per report
Research time	$ 10.00	Per hour, minus first 15 minutes
Copy to computer readable format	No more than cost of recording media and staff time at $10.00	Per hour and per media

Resources

Utah Code – Title 63G – GRAMA

Salt Lake City Code, 2.64